Thursday, March 24, 2011

Message from Incoming Team

Dear Spring Agora Alicante 2011's participants,

Please, read carefully this message and help Agora organizers to do our work as fast and efficient as possible!


      - the only way to confirm your assistance is by paying in advance (by bank transfer or credit card payment). Deadline is tomorrow 25th March!!!!
Follow the instructions written in our website:

      - there is no need to send your plane tickets, they are not a valid confirmation!!


      - please, if you haven't done yet, contact the Incoming Team as soon as possible (, to let us know that you are coming. We have been asking for your personal information + passport info (nr, date of issue and expiricy date) + address to send you the original invitation letter. You can find more information in our website:

      - it would be very helpful if you would be able to gather all the information from members of the same antenna and give us the name and address of one responsible where we can send all the invitation letters. Please, be very clear, we don't understand Cyrillic (yet) nor any other alphabet, so write down everything in latin characters.

      - this is the procedure we are following to every request for invitation letters:
1) sending a scanned copy (with stamp and signature) to you by email
2) sending a copy by fax to the Spanish Embassy in Kyïv, Ankara, Moskva, etc. IMPORTANT: if there is no Spanish Embassy in your country, inform us which is the correct EU Embassy that takes care of your visas for Spain  (such as the German Embassy in Georgia!)
3) sending an original copy (with stamp and signature) by postal mail.

Please, give us the name (and contact info) of a responsible among your group where we can address all the invitation letters. This will save us costs and we will be able to deliver invitation letters faster.

If the procedure we must follow is different in your country, let us know it! Be clear and keep it short and simple.

4) Invitation letters are going to be the same for everybody. They are written in English and stating the official dates for the AGORA (27th April - 1st May 2011) and "kindly asking" to give you few more days before and after to be able to reach our beautiful and sunny city of Alicante.
This has been discussed among us, and evaluating the pros&cons, that's our final decision. If anybody has any problem, please ask the Embassies to get in touch with us, we will be glad to support your assistance to the event.

Deadline for Visa-participants is 12th april, but the sooner, the better.

Reminder: If you haven't done yet... GET IN CONTACT WITH US, we are not going to hand you in ANY invitation letter if you didn't send your info and confirm your assistance!!!

Once you have your visa, and your travel tickets, send us the copy of the tickets to confirm your application.


      - Please, be patient. Until 25th March (deadline for non-visa participants) we will not know if there would be any free place, so filling up our inbox is not helpful at all.


We are waiting for you! Thanks for your fast confirmation!


Warm greetings from Alicante,

The Incoming Team!
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